How to successfully draft a VR training RFP?

Posted On December 1, 2023

Here are 8 insider secrets to draft a top-notch request for VR training content providers. Specifically, an RFP that helps you find the perfect outsourcing match.

Here are the key ingredients to drafting a successful VR training RFP:

1. Provide a broad overview:

Beginning with a high-level overview of the project, it’s essential to provide background information about your company. This upfront disclosure sets the stage for a clear understanding of your expectations and project scope, respecting the valuable time of all involved parties.

2. Include budget and time constraints:

In this section, providing vendors with insights into your limits helps them assess whether there’s room for your project in their schedule. However, it’s advisable to avoid disclosing your maximum spending cap initially, leaving room for negotiation.

3. Outline goals, objectives, and outcomes:

Clarify the goals, objectives, and desired outcomes, including measurable outcomes, performance behaviors, and skill gaps for your VR training program. This helps vendors determine feasibility based on the budget, available resources, and timeframe.

4. Clarify technical expectations:

You’re hiring a VR training company for their tech expertise, but do your homework regarding software and VR training trends. Specify technical expectations, or keep this section broad and ask for vendor input.

5. Specify VR training deliverables:

Outline all deliverables you need from the VR training vendor, including a brief explanation of the intended audience, seat time, and cost breakdown. Examples of VR training activities include interactive simulations, compliance tutorials, product demos, serious games, decision-making scenarios, and virtual tours.

6. Be transparent about the evaluation process:

Vendors should be aware of the evaluation process and follow-up. Indicate when you will make your decision, how you will contact them, and whether they need to complete a sample project. Include proposal deadlines, allowing four to six weeks for vendors to send their offers.

7. Schedule meet-and-greets with top choices:

Meet with your top candidates to break the tie or address any lingering doubts. Ask basic questions about their workflow and background, and delve into their VR training ideas for your program.

8. Finalize the contract:

After reviewing proposals and meeting with vendors, contract negotiations begin. Verify all terms and conditions, and ask for legal advice or revisions if needed. Schedule another meeting with the content provider to summarize key points and avoid confusion or disputes later on.

Explore more about Virtual Reality Training with InfiVR:

At InfiVR, we redefine industrial training with virtual reality simulation and immersive 3D gamification experience. Furthermore, InfiVR is proud partners to many Fortune 500 companies, and we’re here to transform your next-generation training visions into reality. Let’s collaborate to elevate your business by training! If you want to know more, get in touch with our consultation experts at hello@InfiVR.com.

Want to know more:

1. What is Virtual Reality?
2. What is Virtual Reality Training?
3. What is VR Simulation?
4. Advantages of Virtual Reality Training?
5. Applications of Virtual Reality Training.
6. Virtual Reality Maintenance Training.
7. Virtual Reality Inspection Training.
8. Virtual Reality Operational Training.
9. Virtual Reality Assembly Training 
10. Virtual Reality Support & Servicing Training 
11. Various types of Virtual Reality Training Mediums.
12. Virtual Reality based Experiential Training
13. Operational Virtual Reality Training
14. Virtual Reality based Behavioral Training
15. Different Types of Environments in VR Training – 3D Virtual Environment.
16. Mixed Reality Virtual Environment.
17. Spatial Virtual Environment.
18. 360* Photography-based Virtual Environment.
19. VR Training in the Aviation Industry.
20. VR Training in the Aerospace Industry.
21. VR Training in the Defence Industry.
22. VR Training in the Oil & Gas Industry.
23. VRTraining in the Warehouse Industry.
24. VR Training in the Manufacturing Industry.
25.  Hardware Selections for Virtual Reality Training
26. How to adopt virtual reality training for your company?
27. How to look for a suitable partner for Virtual Reality Training development?
28.  How to develop Virtual Reality Training POC?
29. How to assess the effectiveness and advantages of Virtual Reality Training POC implemented? 
30. How to develop Virtual Reality Training for full-scale implementation?
31. Survey forms for feedback capture on VRT
32. How to successfully draft a VR training RFP?